PMO Services

Is there a “yes” among your answers to the following questions?

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Would you like to evaluate how beneficial it would be for your specific organization to have a PMO? Are you looking for internationally recognized experts that will take full responsibility for setting up and/or for running your new PMO? Alternatively, are you looking for trusted and experienced experts that can train and coach your teams to set up and to run your new PMO?

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Would you like to evaluate how beneficial it would be for your specific organization to optimize its existing PMO? Are you looking for internationally recognized experts that will take full responsibility for optimizing your existing PMO? Alternatively, are you looking for trusted and experienced experts that can train and coach your teams to optimize your existing PMO?

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Do your projects have unequal rates of success depending on who manages them in your organization?

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Would you like to get improved visibility on the progress of your projects and programs against your objectives?

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Is the level of project management skills and competencies grossly uneven within your teams? Would you like to standardize project, program, portfolio and PMO management training? Would you like to define and implement project, program, portfolio and PMO management career paths?

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Would you like your organization to have standardized, in-house project management processes, templates and tools?

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Do you want to prioritize the most important projects to achieve your strategic objectives and allocate your resources accordingly?

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Do your project managers complain that they are overloaded with time-consuming administrative or non-project related tasks? Do you want to refocus them on executing project management work?

Bespoke PMO Services to suit your specific needs

You want to build or redefine your PMO

You want to measure and improve the performance of your existing PMO

You want to externalize the PMO work

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Situation

You are considering the need of a PMO to help you improve the project management abilities of your organization.

You know that a PMO is typically responsible for acquiring and deploying a common project management process across the whole organization. However, you know that a PMO can also help you achieve much more, including training and coaching, project audits, consolidated project status reporting, project management certification, portfolio management, etc.

You wonder what it would take to implement a PMO, what services it should provide and to whom, how to ensure the cost benefit ratio of your PMO remains favorable.

How can IPEx help?

IPEx can help you define or improve your existing PMO to best meet your specific needs.

We will use our predefined PMO model to guide you through:

  • Discussing the current and future state of your organization.
  • Uncovering the gaps to move toward the future state.
  • Identifying the PMO services to close the gaps.
  • Understanding priorities and resource requirements to implement the services.
  • Mapping out the timeline to deploy the services, concentrating on the most critical aspects first.
  • Validating the resource requirements to complete the work.
  • Creating a PMO Roadmap that guides the PMO work over the next 12-18 months.
What comes next?

If after this preparation work, you decide to move forward, IPEx can support you throughout the subsequent PMO deployment project according to the established PMO-Roadmap.

This will ensure that you get exactly what you need from your PMO.

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Situation

You already have a PMO and want to measure the value it is providing compared to its costs.

You believe that your PMO is not adding as much value as what you had expected when you created it; but you can’t quantify your perception, so it is difficult to define a clear plan of action to improve the performance of your PMO.

Your line managers have different or conflicting expectations from your PMO.

How can IPEx help?

We will work with you to create a holistic Scorecard to identify and measure the success of the PMO using a coherent set of success criteria and associated measurements.

We will work with you to:

  • Validate the current organizational goals and strategies.
  • Create PMO goals and strategies (optional).
  • Determine what it means to be successful in this year.
  • Prioritize, select and assign metrics for each success criteria.
  • Verify that the scorecard is balanced.
  • Set targets for each metric.
  • Define methods for collecting, analyzing and reporting metrics.
  • Interpret the scorecard results.
What comes next?

If after measuring the value of your PMO, you decide to redefine it to improve its performance, we can support you throughout the subsequent PMO-Enhancement Project that needs to be defined. We can use the current state metrics from the PMO-Scorecard as a starting point.

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Situation

You recognize the value of a PMO but you have some difficulty staffing this critical organization, because you think that your organization:

  • Does not have the right skills.
  • Does not need a full-time PMO.
  • Has not yet achieved enough internal consensus to have your own PMO based on internal resources.
How can IPEx help?

IPEx can help you leverage the value of a PMO by utilizing our expert staff on a full-time or part-time basis. In this manner, you benefit from  a recognized PMO expertise while your internal staff focus on the critical projects to meet your business needs.

We will work with you to determine the services you desire, and how often you need them.

These services can include:

  • Introducing project management processes and templates.
  • Providing training.
  • Conducting coaching sessions.
  • Performing project status reporting and consolidation.
  • Conducting project audits.
  • Preparing for project management certification.
  • Executing a portfolio management process.
  • Other services you might need.
What comes next?

If after utilizing an external PMO you decide to build your own internal PMO, we can support you staffing it and possibly optimizing your PMO based on the experience gained with the externalized PMO.

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Examples of Benefits of a PMO team

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The PMO team ensures your projects are aligned with your organization’s strategy.

This is achieved through the formalization and the update of project files, the qualification and the prioritization of opportunities, the arbitration and the selection of projects to be launched.

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The PMO team ensures your portfolio performance is monitored against your set of objectives.

This is achieved through the consolidation of the projects and programs at the portfolio level and the realization of the portfolio management scoreboard.

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The PMO team provides operational support to the project manager as required.

It allows the project manager to be relieved from certain tasks which can be time-consuming but essential to the monitoring of projects, allowing the project manager to refocus on value-added activities (decision-making, team management, stakeholders’ management, etc.).

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The PMO team is the guarantor of the processes, procedures and tools supporting the projects but also the portfolio.

They are also in charge of training, easing inter-project communications and supporting the Board regarding certain portfolio management processes.

IPEx Consulting  |  Langemarckstrasse 112  |  D-79100 Freiburg  |  Deutschland  |  Ph: +49 (0) 761 1562150  |  office@ipex.consulting  |  Who we are